Admissions Coordinator

Reports To: Associate Director, Enrollment Management

Department: Admission, Marketing and Communication

Position Status: Full Time

Exemption Status: Non-Exempt

Classification: Support/Administrative

Direct Reports: none

Last Revision date: 2024

JOB SUMMARY

Under the general direction of the designated supervisor, performs duties related to the admission of students, in accordance with Academy and Department policies.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Serves as a resource to prospective students, parents, and the community regarding the school and the admission process.

• Interprets admissions policies and procedures and responds to general questions about campus life, academic programs, and the admission process and requirements.

• Prepares for and executes student shadow days.

• Works collaboratively with the marketing and communication teams.

• Works with the team to coordinate appropriate follow-up with prospective families - phone calls, emails, connecting appropriate faculty and coaches, etc.

• Keeps track of applicants throughout the admissions process.

• Schedules and assigns tours with prospective families.

• Assists the Associate Director in planning and preparing for admission events.

• Communicates daily with faculty and current students regarding shadows, hosts and schedules.

• Drives development of parent ambassador program for school.

• Well-versed in all aspects of Gilmour Academy - including mission, curriculum, programming, athletics, etc.

• Performs related duties as required.

MINIMUM ACCEPTABLE QUALIFICATIONS:

• Bachelor’s degree

• Experience in some area of student affairs or prior Admissions experience - preferred

• Demonstrated ability to make independent judgments and work under pressure.

• Must have strong organizational skills

• Strong written and verbal communication skills

• Good interpersonal skills

• Ability and willingness to travel and work irregular and flexible hours.

• Familiarity with online computer systems